We have compiled a list of the most frequently asked questions around the recruitment process in RCSI. Below you will find details on how to apply via our online careers portal, what permits you will need if you are from outside the EU and how to prepare for an interview.

If you have additional questions that are not answered below, please contact us.

All of our current vacancies can be found on our online careers portal. You can use the job search engine to find vacancies that interest you or, if you wish to see all current vacancies, you can leave the search criteria as ‘any’ and click the ‘search’ button for a full list of jobs.

By clicking on the ‘vacancy title’, you can view the job advert for the vacancy. At the bottom of the page you can find a link to the job description and person specification which provides full details on the job.

Yes, when you create an RCSI account on the careers portal you can select ‘switch on email notifications’ in your account settings. You can also complete an ‘express an interest’ form, depending on your location, to be added to RCSI’s talent pool for future vacancies.

Using the RCSI careers portal

If you have already created an account on our careers portal and you have forgotten your password, you can click on the ‘forgotten password' option on the bottom of the login page. You will be prompted to enter your email address to receive an email with instructions on how to change your password.

Once you have found a role you are interested in applying for, and have read the job description and person specification carefully, click on the ‘apply for job’ button at the bottom of the page.

 If you have not previously registered on our careers portal, you will need to create an account to complete a job application. 

All vacancies are advertised on the internal staff portal. Once you have found a role you are interested in applying for, log into your core portal account and click on the 'vacancies' tab on the homepage.

If you cannot find qualifications to match your details or the name of your ‘institution’, we recommend you select 'other' and type in your specific details. 

When filling out the application form on the careers portal there is a ‘save for later’ button at the bottom of the page. Your application can been saved for later and can be modified at any time up to the closing date for applications.

Applicants generally encounter two common technical difficulties when applying using our careers portal:

  • When entering your salary expectations only use numerical data.
  • When uploading your CV, the name of this document should only have letters and numbers. Please remove any symbols.

If you are still experiencing difficulties, please contact us and someone on the recruitment team will respond to our query.   

Yes, if you have a disability which makes it difficult for you to apply online, please get in touch with the contact named in the advert who can assist you and discuss other ways to apply.

The information you provide will be used to assess your application against the requirements for the job, to confirm references, verify educational background and qualifications, and for any other purpose relevant to your application and our recruitment processes. It will also be used for statistical purposes.

Your information will be held securely and access will be restricted to those who are involved in the recruitment process. By submitting an application you consent to the processing of your personal data for the purposes described above.

If you have any questions about how we use and manage your personal information, you are welcome to contact the recruitment team and your query will be passed to the Data Protection Officer.

Your application

The application process is divided into seven sections, the details for each is outlined below.

  1. Registration/personal details
  2. Qualification details
  3. Additional information
  4. Equal opportunities monitoring
  5. Applicant document details
  6. Advertising source
  7. Reference details
Registration/personal details
  • Name
  • Address
  • Country of residence
  • Nationality
  • Telephone number
  • Email address
Qualification details
  • Course title/s and description
  • Qualification/s
  • Institute/s that you studied in
  • Final result
  • Time period
Additional information
  • Work eligibility/permit details (if applicable)
  • Annual salary expectations
  • Your current notice period (if applicable)
  • Current role title
  • Current employer
Equal opportunities monitoring
  • Date of birth
  • Gender
Applicant document details
  •  Upload your curriculum vitae and cover letter
Advertising source
  • Where did you hear about the role?
Reference details

You will need to provide the following information about your referee:

  • Name of the organisation
  • Full name of referee
  • Capacity in which known to you
  • Email address
  • Telephone number
  • Permission for your referees to be contacted prior to interview.

We request that you provide contact details for a minimum of two referees we can get in touch with for an employment or academic reference.

 However, we will not contact referees without your prior permission. 

RCSI is a global institution and welcomes all applicants and values the diversity they bring.

We have a legal responsibility to ensure that all our employees are eligible to work in the Ireland. If you are an overseas national from outside the EEA and currently do not have permission to work in the Ireland, you would need to apply for a visa to work in the Ireland.


Citizens of certain countries need a visa in order to come to Ireland. You must apply for an Irish visa online. A visa does not confer any right to live or work in Ireland.

Right to work

  • EEA and Swiss citizens: If you are from an EU member state or one of the countries of the EEA or Switzerland, you are entitled to come to work in Ireland. You do not need an employment permit. You are entitled to have your dependants come to live with you. If your non-EEA spouse or civil partner is coming to live in Ireland with you, they must apply for permission to remain under EU Treaty Rights in order to have similar rights to live and work in Ireland. If you are an EEA or Swiss national, you are entitled to be treated in the same way as Irish citizens when you apply for work in Ireland. You are free to apply for any job vacancy, including jobs in the public sector. These include jobs in the Irish army and the Irish police force (An Garda Síochána), but not the Irish diplomatic service. There is a system of mutual recognition of qualifications between the EEA countries.
  • Other countries: If you are from another country, then generally you need an employment permit. There are nine different employment permits outlined below.
  • Highly Skilled Job Interview Authorisation: Non-EEA nationals who have been invited to attend an interview for employment on the highly skilled occupations list, will be granted a Highly Skilled Job Interview Authorisation allowing them to remain Ireland for a maximum of 90 days.

Who does not need an employment permit?

You do not need an employment permit in order to work legally in Ireland if you are in one of the following categories:

  • Citizens of the EEA member states and Switzerland, and their spouses, civil partners and dependants (regardless of their nationality).
  • People who have been granted refugee status in Ireland.
  • People who have been refused refugee status but have been given permission to remain on humanitarian grounds.
  • People who have been given permission to remain because they are the spouse, civil partner or parent of an Irish citizen.
  • Postgraduate students, when the work is an integral part of the course of study being undertaken.
  • Non-EEA nationals carrying out scientific research for an approved research organisation.
  • The Van der Elst process generally allows a non-EEA national, legally employed by a company in an EU country, to provide services on a temporary basis to a company in another EU country on behalf of his/her employer without the need to obtain an employment permit.
  • The Atypical Working Scheme allows eligible non-EEA nationals to do certain short-term contract work in Ireland.


If you are from a country whose nationals normally require an employment permit and you are studying in Ireland on an approved course, you may take up casual work – a maximum of 20 hours a week in term time and full-time during the holidays – without an employment permit.

The Third Level Graduate Scheme allows non-EEA students who have graduated on or after 1 January 2007 with a level 7 degree to remain in Ireland for six months. Those with a degree at levels 8-10 can remain for 12 months. This allows them to find employment and apply for a General or Critical Skills Employment Permit.

Working holiday authorisations

Working holiday authorisations may be issued to nationals of Canada, Australia, New Zealand, Japan, Argentina, Chile, Hong Kong, USA, Taiwan and South Korea as part of a reciprocal agreement between these countries and Ireland.

Employment permits

There are general rules which apply to all employment permits. Since 1 October 2014, there are nine types of employment permit. They include the Critical Skills Employment Permit for highly skilled workers and the General Employment Permit, which have replaced the work permit and Green Card permit respectively. Either the prospective employee or prospective employer may apply for the permit.

Refusal of employment permit: If you are refused an employment permit, you may ask for an internal review. You should ask for a review within 21 days of being notified of a refusal.

Family reunification: Your right to have your family come and live with you in Ireland depends on the type of permit you have. Find out about the residence rights of family members.

Each job will have a ‘post date’ and a ‘close date’ for applications on the advert on the RCSI careers portal.

Once you have completed the application form you will get a message saying:

'Application successful - thank you. Your application has been successfully submitted. You can no longer edit the details for this vacancy. Click on the search link for further vacancies.'

If you need to make edits after you have submitted your application, please contact us and the relevant recruitment specialist will try to amend your application.

No, you will need to complete and submit an application for each vacancy you would like to apply for.

However, once you have completed one application, most of the information you enter will be stored against your account on the careers portal and will therefore appear when you complete any further applications. This information can be amended for future applications, and you should ensure to update sections of the application that are specific to the vacancy, such as your CV, supporting documents and the source of application.

Yes, you can email us with any queries.

If you have a question relating to a specific role, or would like an informal discussion prior to submitting an application, we recommend you get in touch with the contact named in the job advert.

Once you have submitted your application you will automatically receive an email confirming we have received it.

No, you will be contacted by one of the recruitment specialists with an update on your application within three weeks of the closing date for applications outlined on the careers portal.

Once the application window has closed, the selection panel will review all applications against the criteria outlined in the person specification within the job description.

 As soon as a decision is reached, we will contact shortlisted candidates to arrange an interview.

We will also email candidates who have not been shortlisted for an interview to advise them that we are not progressing with their application at this time. Should you wish to receive an update on your application, please contact the named person on the job advert.

Whilst we appreciate the time and effort put into completing your application, regrettably due to the number of applications we receive, we are not able to provide feedback to candidates who are not invited to an interview.

RCSI has a commitment to ensuring that people are recruited on the basis of merit, regardless of gender. The information you are asked to provide will be separated from your application and will not be used as part of the selection process in any way.

This information will be treated in strict confidence and will only be used to help us monitor the effectiveness of our equal opportunities policies in relation to recruitment.


Where possible, an interview date will be specified in the job advert. If the interview date is not confirmed at the time of advertising, you will be notified with good time to prepare if you are shortlisted for an interview.

All interviews are conducted by a panel consisting of a minimum of two people, normally including the line manager of the vacant position.

If you are invited to attend an interview, you will be provided with full details including who you will be meeting and information of any other selection methods that will be used, such as a presentation. You will also be asked if there are any particular arrangements or reasonable adjustments that could be made so you can fully and fairly participate in the selection process.

There are a number of things you can do to prepare for your interview, including:

  • Conduct research – find out as much as you can about RCSI, the department or division you are interviewing with, and who you will be interviewed by. Lots of information is available on our website/s, which you will find useful to know before you meet with the selection panel.
  • Analyse the job – familiarise yourself with the job description and person specification so that you are clear on what the job entails. The selection panel will be looking for evidence that you meet the criteria for the job as outlined in the person specification.
  • Think of specific examples – based on the person specification criteria, come up with some specific examples from your current and previous work or academic experience that demonstrates to the selection panel that you are the best candidate for the job.
  • Read through your application form and CV – be prepared to explain or elaborate on details you provided when applying for the job.
  • Plan your journey – make sure you know where you are going for your interview and plan your route in advance, allowing for any potential transport delays. Bring the phone number of the HR person who invited you to the interview just in case you get lost or are running late.

After the interview, you will be contacted as soon as possible to get permission to contact your references. Once the references have been returned, you will be informed whether or not you have been successful. We will provide interview feedback where requested.

An offer will be made at this stage. Once you accept the offer, a contract will be created by the HR operations team and emailed to you via DocuSign within seven working days.