We fully support the nationally mandated measures to tackle the spread of COVID-19. Therefore all staff, where possible, are asked to work remotely. Staff will not be able to gain access to RCSI buildings until the closure period ends which, at present is until 29 March. Access will only be permitted for essential staff and access must be agreed in advance with Estates.
All staff will receive regular email updates from the CEO, and this is the primary place you will receive information. We remain operational during this period, and we have prepared for this in advance. Technology solutions have been put in place to enable staff work remotely. Use Microsoft Teams to maintain contact with your colleagues and Blackboard Collaborate to record lectures.
The Government has announced that all universities, schools and childcare facilities are to close until 29 March in an effort to contain the spread of COVID-19. While this will present a challenge for us all, this is an unprecedented global situation and we all have a role to play in limiting the impact the virus has on our communities.
A business continuity group was formed a number of weeks ago to prepare us for this situation. The work undertaken by this group in partnership with colleagues across the university means that we are in a robust position to work remotely so we can continue to deliver on our core commitments as a health sciences university during this period.
As communicated, you will continue to be paid during this period.
Staff will not be able to gain access to RCSI buildings until the closure period ends which, at present is until 29 March. Access will only be permitted for essential staff (e.g. security, cleaning) and access must be agreed in advance with Estates.
In the coming days, line managers will be engaging with their colleagues and teams directly in order to maximise our ability to support ongoing operations.
Anyone who has symptoms of COVID-19 (coronavirus), is advised to contact their GP for further instructions.
Do not go to a GP, surgery, pharmacy or hospital. The GP will assess you over the phone. If they think you need to be tested for COVID-19 (coronavirus), they will arrange a test.
Anyone with symptoms of COVID-19 (coronavirus) who has been in close contact with a confirmed case in the last 14 days should:
- isolate themselves from other people – this means going into a different, well-ventilated room alone, with a phone;
- telephone their GP, or emergency department – if this is not possible, telephone 112 or 999;
- in a medical emergency (if you have severe symptoms), phone 112 or 999.
The National Public Health Emergency Team has advised anyone who has symptoms to self-isolate for 14 days.
Your HR partner is working as normal, from a remote setting. Please contact them with any HR queries you may have.
If you become ill, please let us know so that we can offer you whatever support we can.
If you and/or family members have been affected by the virus and the situation has caused anxiety or stress, you can contact the University’s confidential counselling and information service for all staff (an Employee Assistance Programme), which is provided by Vhi Corporate Solutions.
They can be reached by calling 1800 995 955 or by emailing email@example.com. This line is free and available 24/7.
- Step 1: Please support our IT colleagues at this time by following the advice outlined in the online IT guides; these are accessible even if you do not have access to the network. You will find information in relation to setting up remote access, accessing your email from an Apple or Android device, using OneDrive and more.
- Step 2: If you require further support, please contact your IT super user. One of which has been nominated per department. If you do not know who your super user is, please contact your manager.
- Step 3: If your super user cannot provide assistant to resolve the issue, they are asked to escalate the issue (along with any others your colleagues may have encountered) with their nominated IT resource. Please do not contact the Helpdesk directly.
Following a change to the advice from the Department of Foreign Affairs and giving consideration to the volume of inbound and outbound travel to and from RCSI, we are now advising the following:
- Business travel to affected/restricted travel areas is not permitted. Up-to-date information on restricted travel areas is available from the Department of Foreign Affairs and Trade.
- All non-essential outbound travel is to be avoided where possible. Please discuss with your line manager. Essential outbound travel will be assessed based on the current advice from the Department of Foreign Affairs. If you must travel in these circumstances, you must be willing to self-isolate on your return.
- Inbound travel to RCSI from affected/restricted regions is not permitted. If you have any queries on this, please email firstname.lastname@example.org.
- Please discuss inbound travel from non-restricted areas with your manager.
- If you have personal travel planned, please inform your manager of your plans. You are asked to remain up-to-date with the guidance from the Department of Foreign Affairs. Be mindful of the responsibility we each have to our community to delay and limit the spread of the virus. If you do choose to travel, please be aware that you may be required to self-isolate on your return.
- Staff will not be able to gain access to RCSI buildings until the closure period ends which, at present is until 29 March. Access will only be permitted for essential staff (e.g. security, cleaning) and access must be agreed in advance with Estates.