Academic Travel Award

The Faculty of Nursing and Midwifery Academic Travel Award is intended to support nurses and midwives through the provision of funding for travel, and/or accommodation and/or admission to knowledge sharing events only.

The Award does not provide for any other activities or expenses in relation to attending such events, included but not limited to travel insurance, visa applications, transfers to and from transportation hubs (such as airports), car parking or subsistence. It is the responsibility of the successful applicant to attend to such activities and cover such costs themselves.

The Faculty of Nursing and Midwifery Academic Travel Award is open exclusively to Fellows and Members of the Faculty of Nursing and Midwifery. Applicants must be in Good Standing for at least two consecutive years immediately prior to application. In the case where multiple people have worked on a particular initiative or project, only one application per paper/initiative/project will be accepted. Typically, this will be the accepted corresponding author.

In order to ensure as many people as possible can benefit from the award, applicants can choose to seek funding for travel and/or accommodation and/or event admission fees. We encourage applicants to only seek funding for what is required so that funds will be available to other Fellows and Members.

Applications for the Academic Travel Awards of the RCSI Faculty of Nursing and Midwifery must include information on the following areas.

• Acceptance of the terms and conditions of the Academic Travel Award.
• Applicant details.
• Details of the event including location, dates and cost.
• Details of any submitted abstract including title, background, alignment to local and global health policy and priorities, alignment to our strategic priorities and conclusion.
• A brief outline of relevance of the event to applicant’s role and alignment with our strategic pillars.
• A copy of any submitted abstract.
• Proof that the applicant has been accepted/invited to present at the event and what format the presentation will be (e.g. oral, poster).
• Details and costs in relation to preferred travel options, where required.
• Details and costs in relation to preferred accommodation options, where required.
• A declaration as to the veracity of the information supplied.

1. Applications are only open to Fellows and Members of the Faculty of Nursing and Midwifery. Applicants must be in Good Standing for at least two consecutive years immediately prior to application.
2. Applications must be made at least 12 weeks in advance of the event.
3. No retrospective applications will be accepted.
4. Successful applicants are excluded from applying for an additional Academic Travel Award for three years.
5. Unsuccessful applicants can reapply for the award repeatedly.
6. Applicants must have been invited or accepted to present at a knowledge sharing event. Only one application per accepted abstract is permitted.
7. The Faculty of Nursing and Midwifery Academic Travel Award will only cover the costs of intercity travel to the event destination and/or accommodation for the duration of the event and/or event attendance fee for one person per application up to the maximum total value of €4,000.
8. Successful applicants must book all travel and accommodation through RCSI Travel via the Faculty of Nursing and Midwifery.
9. Travel to and from transportation hubs must be paid for by the awardee (e.g., bus/taxi to and from an airport).
10. All travel must be of economy class with a maximum of one checked bag (such as in the case of air travel).
11. It is the responsibility of the awardee to ensure they check-in and arrive at the transportation hub in sufficient time to avail of their booking. Awardees will be responsible for covering any additional cost associated with missed bookings.
12. Cancellation/non-attendance will result in costs being recouped from the awardee.
13. When choosing preferred travel options, it is the responsibility of the awardee, where applicable, to ensure enough time is available to transfer from one service to another (e.g. connecting flights).
14. It is the responsibility of the awardee to consider time zone changes when selecting preferred travel and accommodation options.
15. It is the responsibility of the awardee to source and pay for any accommodation associated with lay-overs.
16. It is the responsibility of the awardee to arrange and/or fund any other activity and/or cost associated with travel (e.g. travel insurance, visas, subsistence).
17. The Academic Travel Award will include, where applied for, accommodation of a reasonable standard including bed and breakfast. In the case of hotel accommodation, this will generally be either three or four-star rating (out of five).
18. It will be the responsibility of the awardee to identify preferred accommodation options, taking due regard to the proximity to the event location and public transportation, the nature of the area surrounding the accommodation, and any accessibility requirements, amongst others.
19. It is the responsibility of the awardee to ensure that their preferred check-in and check-out dates align with their preferred travel options.
20. Event admission fees will ideally be paid directly to the event organiser by the Faculty. In the case that the applicant has already paid the event admission fee, proof of same must be provided to the Faculty before reimbursement will be made.
21. Paid side events such as symposia or masterclasses are not covered by the award.
22. Successful applicants must acknowledge the Faculty of Nursing and Midwifery Academic Travel Award in their contribution to the event (e.g. as a slide in a presentation) and list the Faculty as an institutional affiliation at the event and in any subsequent publications. A copy of any final slide deck or poster must be provided to the Faculty.
23. Applications not aligned with the Academic Travel Award requirements, terms and conditions will be excluded.
24. Canvassing will result in disqualification from the process.
25. The decision of the Faculty as to the eligibility of any application, or the awarding or withholding of the Academic Travel Award shall be final.
26. By accepting an Award, awardees consent to these terms and conditions and to the use of their name, professional title, institution name, country, image, and abstract in Faculty publications.